Submission Guidelines for Ideas Articles

Introduction

Ideas articles are accessible summaries of primary research publications or reviews of fields of research. This includes articles on either a single publication or articles that review a field of interest and cover multiple publications. Ideas articles may not present unpublished data or contain unfounded opinions. We encourage the original author(s) of all primary research publication to also submit an Ideas article to make the findings from the primary research article accessible to the general public. These articles should be written in accessible language and adhere to the following guidelines.

eParliament is currently accepting submissions from specialists such as PhDs and late-stage graduate students

Please read all instructions in detail, and submit with form (see below) via email to: submissions@eparliament.ca

Editorial policy

We want your research to be broadly accessible and eParliament will work with you to make it happen! Each submission will be assigned to an eParliament Editor for review. The Editor may suggest revisions and provide feedback on the submission prior to acceptance for publication to ensure it adheres to our guidelines, scope, and quality. The Editor may consult with other specialists during this process.

Submission organization

All Ideas submissions will contain the following files:
1) Mandatory: Completed Ideas Submission Form.
2) Mandatory: Main text file containing the title, key words, main text, and reference list. This file may also include any tables, and table or figure legends if applicable to your article.
3) Encouraged: A graphical abstract and any figures will be submitted as additional separate files.
4) Optional: Proof of consent from a publisher to reproduce a figure for this article if required.

1) Submission Form: Each submission must be accompanied by a completed Submission Form which is available for download here: Download Ideas Submission Form

2) Main Text File

Title: The title is meant to pique the interest of a reader outside your field and draw them into your article.  The title should be concise, less than 75 characters, and convey the main message of the article in plain language that is directed towards a non-specialist reader. Avoid subject specific jargon and abbreviations.

Running title: Please include a running title of 5 words or less.

Key words: Include a list of 4-8 key words.

Main text: This is the body of the article and is limited to 1000 words. The article should begin with an introduction to the topic that draws in the reader. This is followed by a summary of the current research field or publication, and the article will conclude with a discussion about the significance and implications of the work. Please avoid subject specific jargon as well as complex or numerous abbreviations wherever possible.

Reference list: References are numbered and listed in the order that they appear in the main text. No more than 20 references may be included for Ideas articles. Pick the most suitable reference where possible, instead of citing multiple references for a single piece of information. Please include DOI’s in the reference list, and use the Vancouver referencing style, explained in detail here: https://www.nlm.nih.gov/bsd/uniform_requirements.html

Tables: Include tables with their associated legends after the references. The data presented in tables should be easy to understand with only a title. A short legend may be included if absolutely required. Avoid presenting raw data in the tables, and instead use them to portray a main point or result.

3) Graphical Abstract and Figures/Illustrations: Authors are encouraged to submit a figure along with their article as a graphical abstract. The graphical abstract should be able to accompany your article summary without an associated figure legend. The graphical abstract should encompass the main message of the article and may also be used as a figure in the article. Additional figures may also be included. Additional figures should assist the reader in understanding the article and should be easy to understand with only a title and a short legend if absolutely required. Avoid including complex ideas or raw data in the figures, and instead use them to portray a main point or result. Include figure titles and legends after any tables at the end of the document. Include each figure as a separate image file.

4) Consent: To avoid copyright infringement, figures, parts of figures, or tables may only be reproduced from other publications (even your own!) with included consent from the publisher. Please include documentation of this consent along with your submission. However, it is often easier to create a new figure for your submission instead.

Supplemental Information: Supplemental tables, figures, or data, are not accepted for eParliament articles.

Style and Format

File formats: Please submit the main text file in either a DOC, DOCX, or RTF file format. Please submit figures in either a JPEG or TIFF file format as individual files for each figure.

Font: Use a standard font size, and any standard font. When using symbols in the manuscript, either copy and paste in the Unicode character or use the ‘insert symbol’ function in your word processor.

Headings: Headings may be used if the author wishes.

Layout and spacing: The main text should be double spaced using standard margins (2.54 cm on the top, bottom, left, and right).

Page numbers and line numbers: Pages and lines must be numbered.

Footnotes: Footnotes are not permitted.

Abbreviations: Keep abbreviation use to a minimum. Consider that the reader may be unfamiliar with all of the abbreviations in your field, and too many at once can be daunting. When using an abbreviation, define it at first mention in the text. Only use abbreviations for terms that appear at least three times in the text.

Units of measurement: Use the International System of Units (Système International d'Unités, SI).

Language: Articles must be submitted in good English. Either American or British English is acceptable, but not a hybrid of the two. Authors who believe their submission could benefit from editing are encouraged to seek peer or professional language editing services prior to submission.

Authorship: Please only list the author(s) that made substantial contributions to the article.  If the article is a summary of a recently published study, please limit the list of authors to include only those that were involved in preparing the eParliament submission, not every author on the primary research publication.