Submission Guidelines for Proposals

Introduction

Proposals should identify an active problem or area of research and stimulate discussion towards the development of a solution. Empirical evidence should be used to shape the problem and the article must move beyond merely summarizing the problem and propose an actionable solution. Since proposals are used to initiate movements and incite collaborations, author participation is strongly encouraged in the online discussion forum after the article is released. Proposals are peer-reviewed and have no word limit.

eParliament is currently accepting submissions from specialists such as PhDs and late-stage graduate students

Please read all instructions in detail, and submit with form (see below) via email to: submissions@eparliament.ca

Editorial policy

Each proposal submission will be assigned to an eParliament Editor for initial review to ensure it adheres to our guidelines, scope, and quality. Proposals deemed suitable will then be sent to at least two expert reviewers to assess the quality and merit of the proposal. The Editor will make the final decision regarding acceptance or rejection and may provide feedback and suggest conditional revisions for the submission. Authors are encouraged to suggest 2-4 suitable peer-reviewers in the submission form.

Submission organization

All Proposal submissions will contain the following files:
1) Mandatory: Completed Proposals Submission Form.
2) Mandatory: Main text file containing the title, key words, main text, and reference list. This file may also include any tables, and table or figure legends if applicable to your article.
3) Encouraged: A graphical abstract and any other figures will be submitted as additional separate files.
4) Optional: Proof of consent from a publisher to reproduce a figure for this article if required.

1) Submission Form: Each submission must be accompanied by a completed Submission Form which is available for download here: Download Proposals Submission Form

2) Main Text File

Title: The title is meant to pique the interest of a reader outside your field and draw them into your article.  The title should be concise, less than 75 characters, and convey the main message of the proposal in plain language that is directed towards a non-specialist reader. Avoid subject specific jargon and abbreviations.

Running title: Please include a running title of 5 words or less.

Key words: Include a list of 4-8 key words.

Main text: This is the body of the proposal and is not subject to a word-limit. The article should begin with an introduction to the topic that draws in the reader. Empirical evidence should then be used to shape the problem and propose an actionable solution. The proposal should conclude by discussing the impact this issue has in the field and on society. Please avoid subject specific jargon as well as complex or numerous abbreviations wherever possible.

Reference list: References are numbered and listed in the order that they appear in the main text. Pick the most suitable reference where possible, instead of citing multiple references for a single piece of information. Please include DOI’s in the reference list, and use the Vancouver referencing style, explained in detail here: https://www.nlm.nih.gov/bsd/uniform_requirements.html

Tables: Include tables with their associated legends after the references. The data presented in tables should be easy to understand with only a title. A short legend may be included if absolutely required. Avoid presenting raw data in the tables, and instead use them to portray a main point or result.

3) Graphical Abstract and Figures/Illustrations: Authors are encouraged to submit a figure along with their article as a graphical abstract. The graphical abstract should be able to accompany your article summary without an associated figure legend. The graphical abstract should encompass the main message of the article and may also be used as a figure in the article. Additional figures may also be included. Additional figures should assist the reader in understanding the article and should be easy to understand with only a title and a short legend if required. Avoid including complex ideas in the figures, and instead use them to portray a main point or result. Include figure titles and legends after any tables at the end of the document. Include each figure as a separate image file.

4) Consent: To avoid copyright infringement, figures, parts of figures, or tables may only be reproduced from other publications (even your own!) with included consent from the publisher. Please include documentation of this consent along with your submission. However, it is often easier to create a new figure for your submission instead.

Supplemental Information: Supplemental tables, figures, or data, are not accepted for eParliament articles.

Style and Format

File formats: Please submit the main text file in either a DOC, DOCX, or RTF file format. Please submit figures in either a JPEG or TIFF file format as individual files for each figure.

Font: Use a standard font size, and any standard font. When using symbols in the manuscript, either copy and paste in the Unicode character or use the ‘insert symbol’ function in your word processor.

Headings: Headings may be used if the author wishes.

Layout and spacing: The main text should be double spaced using standard margins (2.54 cm on the top, bottom, left, and right).

Page numbers and line numbers: Pages and lines must be numbered.

Footnotes: Footnotes are not permitted.

Abbreviations: Keep abbreviation use to a minimum. Consider that the reader may be unfamiliar with all of the abbreviations in your field, and too many at once can be daunting. When using an abbreviation, define it at first mention in the text. Only use abbreviations for terms that appear at least three times in the text.

Units of measurement: Use the International System of Units (Système International d'Unités, SI).

Language: Proposals must be submitted in good English. Either American or British English is acceptable, but not a hybrid of the two. Authors who believe their submission could benefit from editing are encouraged to seek peer or professional language editing services prior to submission.

Authorship: Please only list the author(s) that made substantial contributions to the article.  If the article is a summary of a recently published study, please limit the list of authors to include only those that were involved in preparing the eParliament submission, not every author on the primary research publication.